DMPTool2 Project — July 2013 Report

Overview

While technical developments are still underway and on-time, much of the past month’s focus has been on outreach efforts. Not only has the outreach team achieved their objectives for the month, but they have also developed several initiatives that impact the project and its trajectory in positive ways.

Technical Team

In the last month, the technical team has completed all Phase One stages of their development schedule. With all login functionality pieces in place, the team is prepared to begin Phase Two—implementing all remaining functions of the tool, with an estimated completion at the end of September. Meanwhile, user interface (UI) design is underway. Site wireframes are undergoing a second round of review, with a more aesthetic focus. The technical team is collaborating with several others on such design decisions as branding and outsourcing. The team has engaged in continued talks with the Center for Open Science (COS) regarding implementing DMPTool into Open Science Framework. A similar opportunity has arisen with the Gulf of Mexico Research Initiative, who have expressed interest in implementing DMPTool in a similar way. Discussions with these organizations should continue within the next month or so. These developments have placed the technical team on-track toward the intended DMPTool2 release date.

Communications/Outreach Team

The outreach team has made significant strides during the past month. The outreach schedule is complete and will be finalized and implemented this week. The team publicized functional requirements and have not only received public enhancements requests but also developed a policy to address such requests with the assistance of the technical team. They have also up a customer relationship management system, in the interest of reaching our Shibboleth and ARL institution authentication goals. The team has coordinated responses to Advisory Board requests and is currently assessing logistics for August meetings. The webinar series continues to meet success, with an average turnout of approximately 70 participants. The consensus is that there is a core of repeat librarian participants. In response, the team is brainstorming alternative outlets to reach other stakeholders. Other current brainstorming projects include: developing a “tiers of participation” matrix to clarify institutional status confusion, and seeking use cases for the technical team. Finally, the outreach team has scheduled an end-of-project meeting for Spring, 2014.

Metrics

Upon assessing progress toward each goal outlined in Sloan Foundation communications, the project management team and the outreach team set strategic achievement plans in motion. The outreach team continues to implement such plans as the project management team monitors progress. An extensive project tracking system has been set up and distributed to all team members with weekly status updates. Several goals are on-track, including those pertaining to: conference attendance, webinars, open API testing, doubling the user base, and doubling the number of plans. The project management team continues to seek feedback from Advisory Boards as well as through community outreach regarding impact metrics.

Overall Project

As previously expected, the team has made significant progress in the past month. There has been a lot of activity in all areas of the group. With the technical team caught up and the now-expanded outreach team doubling their efforts, a smaller number of project items may carry into next year than previously determined. The project is, therefore, on track to completion by January, 2014.

ARL and DMPTool

The Association of Research Libraries is a nonprofit organization of 125 research libraries at comprehensive, research-extensive institutions in the US and Canada that share similar research missions, aspirations, and achievements.

DID YOU KNOW…?

  • 46% of all ARL institutions are current partners of the DMPTool.
  • 50% of all researchers on DMPTool to date are from ARL institutions.

Update: July 22, 2013: With the recent addition of five institutions, half (50%) of all 125 ARL institutions are now members of DMPTool!

DMPTool2 Project — June 2013 Report

Overview

DMPTool2 is currently immersed in the execution phases of the project. Each team has met significant project deadlines and milestones. Furthermore, the group is deeply engaged with each of the User Advisory Boards, implementing feedback into the project as well as engaging in constructive discussion with each board.

Technical Team

The technical team has made significant progress on development. The technical development schedule has been finalized and is currently on track. Much of the first of four planned phases is complete. Initial wireframes were presented to Administrative User and Researcher Advisory Boards at the end of May. The team is currently processing feedback from the boards to influence some remaining minor changes. As all the login functionality pieces fall into place, focus has shifted toward user interface design. Most functionality should be in place by the end of August, when efforts will transition toward the open API. In preparation, the technical team has already reached out to the Center for Open Science to discuss integrating the DMPTool2 into their Open Science Framework.

Communications/Outreach Team

The Outreach Coordinator position faced significant bureaucratic delays in May; however, with the coordinator now hired, the team is at work developing an outreach plan. Meanwhile, the team was successful in attaining targeted feedback and directing specific questions to the Advisory Boards in May. The communications team is currently coordinating responses to board inquiries and tentatively scheduling the next meeting for the beginning of September. Furthermore, while the team regularly receives collaborative agreements from Partner Institutions, we have only received 30 agreements. The outreach team is currently discussing strategies to attain the rest in a timely manner. Finally, the recently-launched webinar series has met success. The first two sessions had 150 and 80 participants, respectively.

Metrics

The outcome metrics outlined in Sloan Foundation communications are currently being used to track and evaluate project success. After defining each metric, the DMPTool team has assessed its progress toward each goal as well as a tentative due date for each. The project management team is currently discussing an objective-based strategy with the outreach team and technical team. Furthermore, we have presented initial impact metrics to Advisory Boards, the feedback from which has proved to be useful in refocusing the team’s current concentration.

Overall Project

Though it is still estimated that certain aspects may carry into early next year, the overall project is on track to end on time. In the next month, we expect to see significant strides in technical development and outreach efforts.