Roadmaps galore

Data management planning is moving and shaking at all scales—local, national, international—these days. We had excellent conversations at IDCC about coordinating responses to proliferating data policies and sharing experiences across borders and disciplines. All of the slides and materials from the international DMP workshop are available here.

So far the community has responded positively to our proposal for building a global infrastructure for all things DMP. Our big-picture plans include a merged platform based on the DMPonline codebase and incorporating recent internationalization work by the Portage Network in Canada (check out their bilingual DMP Assistant). We’re completing a gap analysis to add existing functionality from the DMPTool to DMPonline and will issue a joint roadmap in the coming months. Drawing together these disparate development efforts also presents an opportunity to set best practices for future work (stay tuned). This will allow us to consolidate value upstream and ensure maximum benefits to the entire community.

To facilitate our capacity-building efforts, we submitted a proposal entitled (what else) “Roadmap” to the Open Science Prize. You can read the Executive Summary on their website here and peruse the full proposal here (also view our snazzy promo video below). The prize seemed like the perfect opportunity to reposition DMPs as living documents using the biomedical research community as a pilot group. We’ll know by the end of April whether our bid is successful. Regardless of the outcome, we would love to know what you think about the proposal.

And finally, an update on the near-future roadmap for the DMPTool. We just added some new API calls in response to requests for more usage statistics and to facilitate integration projects with other data management systems. Admins can now get info about templates used to create plans at their institution (including private plans!) and a list of institutional templates. Check out the updated documentation on the GitHub wiki. The next order of business is working through the backlog of bug fixes. You can follow our progress in the GitHub issue tracker. Once the bugs are eliminated, we’ll circle back to high priority feature enhancements that contribute to our long-range plans.


DMPs are going global

…well international at least, with global aspirations. The US-based DMPTool and UK-based DMPonline have collaborated from the beginning to provide data management planning services and training on our respective sides of the pond. As more and more funders, institutions, and nations—the entire EU, for instance—adopt data sharing policies, we find ourselves supporting data management planning initiatives farther and wider.

To meet the exploding demand and facilitate connecting the dots (e.g., promoting community standards for DMPs), we’ve decided to formalize our partnership and move toward a single platform for all things DMP. You can learn more about our evolving partnership in this joint paper that we’ll be presenting at the International Digital Curation Conference (IDCC) at the end of Feb. Stay tuned for updates about a joint roadmap and timeline in the coming months. Our individual roadmaps will remain in place for now.

As always, we invite your feedback! And if you happen to be attending IDCC, consider joining us and the DART Project for an international DMP workshop on Thurs, Feb 25 (registration info).

GlobalSelfieMosaic

NASA’s Global Digital Selfie 2014 http://www.gigapan.com/gigapans/155294

DMPTool maintenance and a roadmap

First things first, we want to inform you about upcoming maintenance. The DMPTool will be unavailable on Wednesday Feb 3, 2016 5:00 – 6:00pm (PDT) while we migrate the database to AWS. The application will also be moving to the cloud so you can expect another maintenance message in the near future. We apologize for the inconvenience.

In other news, we’re excited to share the following roadmap for future development. Thanks to all of your suggestions about how to improve the DMPTool, we’ve identified and prioritized some feature enhancements to meet evolving data management planning needs:

  • API work for integration projects with other data management systems, to extract guidance and customizations, and to generate additional user statistics
  • Formatting tools for template creation and customization views
  • Search function for lists of templates, customizations, and partner institutions
  • Function for customizing auto-generated email messages (e.g., when a user submits a plan for review)

Migrations and bug fixes are already underway. We’ll provide a timeframe for the roadmap in the coming months as we clear the backlog and move on to enhancements. You can also track our progress and help shape future plans by submitting feedback through our GitHub Issue Tracker.

New templates for IMLS

The Institute for Museum and Library Services (IMLS) changed its data management plan requirements, by expanding the scope to include research data, other digital content, and software tools and applications. Although IMLS uses just one form for these new requirements, we decided to split it into three DMPTool templates. Each of the new DMPTool templates for the IMLS consists of one section on Copyright and Intellectual Property Rights and section(s) specific to the type of digital products from the proposed project.

IMLS changed its requirements in 2014. Unfortunately, it has taken us a while to add them to the DMPTool, as we discussed the best way to represent them. One template or three? Keeping them as one had several disadvantages, with the most significant disadvantage being its length. We also think that most people will need only one of the sections for any given project. Unfortunately, splitting them into three caused problems with the automatic numbering that the DMPTool added to sections of the plans when saved to PDF or RTF. The numbers didn’t match the section numbers in the IMLS requirements. We’ve removed the automatic numbering, and now have released the new templates. We hope these are useful to researchers applying for grants from the IMLS.

We are Hiring a DMPTool Manager!

Do you love all things data management as much as we do? Then join our team! We are hiring a person to help manage the DMPTool, including development prioritization, promotion, outreach, and education. The position is funded for two years with the potential for an extension pending funding and budgets. You would be based in the amazing city of Oakland CA, home of the California Digital Library. Read more at jobs.ucop.edu or download the PDF description: Data Management Product Manager (4116).

Job Duties

Product Management (30%): Ensure the DMPTool remains a viable and relevant application. Update funder requirements, maintain the integrity of publicly available DMPs, contact partner institutions to report issues, and review DMPTool guidance and content for currency. Evaluates and presents new technologies and industry trends. Recommends those that are applicable to current products or services and the organization’s long-range, strategic plans. Identifies, organizes, and participates in technical discussions with key advisory groups and other customers/clients. Identifies additional opportunities for value added product/service delivery based on customer/client interaction and feedback.

Marketing and Ourtreach (20%): Develop and implement strategies for promoting the DMPTool. Create marketing materials, update website content, contacting institutions, and present at workshops and/or conferences. Develops and participates in marketing and professional outreach activities and informational campaigns to raise awareness of product or service including communicating developments and updates to the community via social media. This includes maintaining the DMPTool blog, Twitter and Facebook accounts, GitHub Issues, and listservs.

Project Management (30%): Develops project plans including goals, deliverables, resources, budget and timelines for enhancements of the DMPTool. Acting as product/service liaison across the organization, external agencies and customers to ensure effective production, delivery and operation of the DMPTool.

Strategic Planning (10%): Assist in strategic planning, prioritizing and guiding future development of the DMPTool. Pursue outside collaborations and funding opportunities for future DMPTool development including developing an engaged community of DMPTool users (researchers) and software developers to contribute to the codebase. Foster and engage open source community for future maintenance and enhancement.

Reporting (10%): Provides periodic content progress reports outlining key activities and progress toward achieving overall goals. Develops and reports on metrics/key performance indicators and provides corresponding analysis.

To apply, visit jobs.ucop.edu (Requisition No. 20140735)

From Flickr by Brenda Gottsabend

From Flickr by Brenda Gottsabend

Got an idea for DMPTool? Share it!

There’s always room for improvement, and that’s certainly the case with the DMPTool. Do you have a suggestion on how to make it better? Or did you discover a bug while customizing the tool for your campus? We want to hear from you! Submit your suggestions for enhancements or bugs you’ve found using our GitHub Issue Tracker.

Got ideas? We're listening! From artofhearing.com

Got ideas? We’re listening! From artofhearing.com

 

US Dept of Energy data management requirements now supported in DMPTool

On July 31, 2014 the US Department of Energy’s Office of Science issued new requirements for the management of digital research data.  Those requirements are now available in the DMPTool.  All proposals for research funding submitted to the Office of Science will be required to include a Data Management Plan that describes whether and how the digital research data generated in the course of the proposed research  will be shared and preserved.

The new requirements were formulated in response to a February 2013 Office of Science and Technology Policy directive requiring all Federal agencies over $100 million in R&D expenditures ensuring that recipients of research grant sand contract develop Data Management Plans as part of their research proposals.

The new requirements will appear in funding solicitations and invitations issued by the Office of Science beginning October 1, 2014.  A statement of the new requirements, including guidance on development of a Data Management Plan, can be found on the Office of Science website at http://science.energy.gov/funding-opportunities/digital-data-management/.

We need API use cases!

The Egyptian god Apis, a bull deity who served as an intermediary between humans and God. From Flickr by Jan.

We need your help! We are beginning work on developing the DMPTool API (application programming interface) and need use cases. If you aren’t familiar with APIs (, I’ve attached a few slides to help explain the concept. But basically, it’s how you can get information INTO or OUT OF the DMPTool. Readwrite.com has a great description:
In the simplest terms, APIs are sets of requirements that govern how one application can talk to another. APIs aren’t at all new; whenever you use a desktop or laptop, APIs are what make it possible to move information between programs—for instance, by cutting and pasting a snippet of a LibreOffice document into an Excel spreadsheet. System-level APIs makes it possible for applications like LibreOffice to run on top of an OS like Windows in the first place.
So what information do you want from the DMPTool? Or what do you want it to provide to other applications? You can comment on this post, email us, or add your suggestion directly to the GitHub issue tracker with the “API use cases” tag.

Examples:

  • You want the number of people who have completed plans for each of the different funders at your institution.
  • You want to download all of the templates that admins at your institution have created.
  • You want the DMPTool to directly deposit a copy of a plan into your institutional repository.
  • ???