Due to maintenance to the servers hosting the MySQL databases, DMPTool will be unavailable on Saturday July 12 at 6:00 PM PT until Sunday July 13 at 1:00 AM PT. During this time, a maintenance page will display.
Please contact uc3@ucop.edu if you have any questions or concerns regarding this downtime.
It’s been nearly a month since we released DMPTool2, and by all accounts the new version of the application is a success. We have a few bugs to work out but generally the response to the tool has been positive. If you have feature requests or bugs to report, please visit our GitHub Issues page. Below are a few usage statistics for the tool that Perry Willett pulled together:
Want to make some graphs of your own? Here are the data.
There are now 117 participating institutions that have either configured their campus single-signon or customized the DMPTool for their users. There are participating organizations in 41 states and the District of Columbia; California leads all states with 20 participating organizations. A map of all participating organizations is available here.
The DMPTool partners are pleased to announce a half-day workshop at the upcoming DataONE Users Group meeting in Frisco, CO July 6th and 7th.
Reduced rate hotel reservations can be made at:
DataONE Users Group Meeting
until Thursday June 5th.
The half day workshop on the afternoon of Monday July 7th will introduce the recently released version 2 of the widely used DMPTool.
It will introduce new and existing users to data management plan requirements, features of the new tool for the completion of comprehensive Data Management Plans that meet funder requirements, highlight key features for specific user groups, and will culminate with hands-on practice using the tool. All stakeholders are invited, with particular emphasis on researchers, research administrators, funders, and librarians/IT managers.
Registration for the workshop, and the broader DataONE User Group (DUG) meeting, is free. Further information on the DUG, meeting and workshop agendas (see also below) and registration information is available at: http://www.dataone.org/dataone-users-group.
Attendees can register directly at:
DataONE Users Group Meeting website.
The workshop will be led by:
We look forward to seeing you there.
Agenda
The long-awaited DMPTool version 2 is released today, thanks to the generous support of the Alfred P. Sloan Foundation and the Institute of Museum and Library Services. Currently the DMPTool supports 115 institutions and more than 9100 users, and with this release we expect these numbers to grow rapidly. The new DMPTool is chock-full of new stuff, including:
All are available at http://dmptool.org/promote
San Francisco New Year Fireworks 2013, by David Yu. From Flickr.
Flower and Plants of the Four Seasons (Japan, Edo Period) Source: collections.lacma.edu
The final months of the development are upon us, and the release schedule fore the DMPTool 2 has been finalized. Below are some important dates, culminating in a late May release.
May 5th: Informational emails sent to administrators.
May 14th: Webinar for administrators (Register Now!)
May 16th: Administrator wiki published.
May 19th: Administrator only soft release.
May 29th: User and administrator wide release.
We’ll be reaching out to institutional administrators with additional details about the webinar, the wiki, and other materials that will be ready in anticipation of the update. In addition to an administrator only soft release, we will be maintaining both versions of the tool for a period of time to ensure every institution has ample time to work with the new version. Be sure to sign up for our May 14th webinar!
Stay tuned for more updates on how you can be ready for the new DMPTool 2 features coming next month!
Source: Flickr. User: 4nitsirk
Our first round of user experience testing wrapped up last week, with a focus on administrator tasks like managing users, creating custom data management plan templates, and adding institution information or logos. Here’s a quick update on what we learned.
During trials, we got a lot of positive feedback about the design of the site and the added functionality. The ability for administrators to not only customize user roles and responsibilities, but also create sub institutions were especially popular. After working with feedback from user groups throughout the development of the project, it was extremely rewarding to see how our work has been recieved.
Most of the areas where users had trouble could be resolved with a single tooltip or changing the name of a section or button. We want to make sure navigating the page is intuitive, and make it as easy as possible for users to get the information they need. Identifying the problem areas and getting recommendations from users on how to make information clear has been a powerful tool.
With the DMPTool 2’s release date fast approaching, taking the time to do user testing has given us the chance to clean up the remaining rough edges before our rollout. Taking the time to address these issues now has let us take them on one at a time.
We’ll be initiating our second round of user testing, focused on the researcher perspective, in the coming weeks. If you’d be interested in taking a look at the DMPTool2 as a plan author, contact Sherry Lake to schedule a time!
In addition to working hard on the new version of the DMPTool (to be released in May), we are also working on outreach and education materials that promote the use of the DMPTool. Our latest addition to these materials is a generic poster about the DMPTool, including information about what’s to come in the new version. You can download a PDF version, or a PPTX version that you can customize for your institution. We plan on updating this poster when the new version of the DMPTool is released, so keep an eye out!
Posters available as:
Sarah Jones of the Digital Curation Centre joined DMPTool colleagues to present on the two main data management planning tools, DMPOnline and DMPTool, at the International Digital Curation Conference this week in San Francisco. She wrote about the workshop on the DCC Blog. It’s a great read – check it out!
Read Sarah’s post: DMPTool and DMPOnline workshop.
For this post, we’re going to look at some of the upcoming features to improve the DMPTool as a collaborative tool.
Administrators will be able to match the tool to the structure of their institution. For example, the main institutional administrator can designate editors and institutional reviewers to help researchers create excellent data management plans.
DMP Creators can select co-owners to edit the plan.
Grant writing does not happen in a vacuum. While one person may be responsible for the creation of the document itself, there are stakeholders within and outside of the project that will want to contribute to the creation of the data management plan. To make the DMPTool easier to use in this regard, we’re adding a co-ownership functionality. Plan creators can designate specific users and grant them the ability to edit and provide feedback on their data management plan.
Plan owners can keep their plans private, share with their institution, or make it visible to all.
One of the greatest teaching tools for data management planning is example DMPs. By structuring the administrative roles and plan co-owners in this way, the DMPTool is going to become an environment where users have control over who can see their data management plans. Plan owners can elect to make their data management plans visible publicly, within their institution, or only to the plan co-owners. Over time, each institution will be able to collect a series of plans to educate researchers and graduate students across their institution.
One of the ways we are hoping to support DMPTool users is to provide examples of quality data management plans to go alongside the help text and example answers. It’s one of our more requested features, and gives new users a way to see the finished product they are working towards.
If you’ve created a data management plan that we can use as an example, email us at uc3@ucop.edu.
DMP Tool Blog 