New template: NIH Genomic Data Sharing

The National Institutes of Health issued new Guidance for Investigators in Developing Genomic Data Sharing Plans along with some helpful sample plans (dated July 14, 2015). The DMPTool team has been monitoring the responses to the OSTP memo by federal agencies, but this alert came to us via the DMP admin email list. Please continue to let us know when you hear anything at all (see the links from a previous post “How you Can Help”)!

We added a National Institutes of Health drop-down list to the DMPTool that contains the new NIH-GDS: Genomic Data Sharing template in addition to the NIH-GEN: Generic template. The basic data management requirements for most NIH grants remain unchanged (pending further notice); researchers can continue to use the generic template for most grants.

The new guidance pertains to those proposing research that will generate large-scale human and non-human genomic data. It describes the type of information that should be provided in a genomic data sharing plan and when the plan should be submitted, including instructions for IRB review, appropriate uses of the data, and suggested/required data repositories. The new guidance is an update to the existing NIH GDS Policy that became effective on January 25, 2015.

New templates for IMLS

The Institute for Museum and Library Services (IMLS) changed its data management plan requirements, by expanding the scope to include research data, other digital content, and software tools and applications. Although IMLS uses just one form for these new requirements, we decided to split it into three DMPTool templates. Each of the new DMPTool templates for the IMLS consists of one section on Copyright and Intellectual Property Rights and section(s) specific to the type of digital products from the proposed project.

IMLS changed its requirements in 2014. Unfortunately, it has taken us a while to add them to the DMPTool, as we discussed the best way to represent them. One template or three? Keeping them as one had several disadvantages, with the most significant disadvantage being its length. We also think that most people will need only one of the sections for any given project. Unfortunately, splitting them into three caused problems with the automatic numbering that the DMPTool added to sections of the plans when saved to PDF or RTF. The numbers didn’t match the section numbers in the IMLS requirements. We’ve removed the automatic numbering, and now have released the new templates. We hope these are useful to researchers applying for grants from the IMLS.

Two New Templates: NIFA and NOAA

We have added two new templates to the DMPTool: a data management plan template for the US Department of Agriculture – National Institute of Food and Agriculture (USDA-NIFA) and a data sharing template for National Oceanic and Atmospheric Administration (NOAA).

On February 22, 2013, the Office of Science and Technology Policy (OSTP) at the Executive Office of the President issued a memorandum to all agencies to develop guidelines to increase access to the results of publicly-funded scientific research. The USDA recently posted its “Implementation Plan to Increase Public Access to Results of USDA-funded Scientific Research” (November 7, 2014).

One of the USDA’s implementation milestones is a pilot project requiring Data Management Plans (DMPs). NIFA, a federal agency within the USDA was chosen to pilot DMPs. The document entitled “Data Management Plan for NIFA-Funded Research Projects” provides general background and guidance regarding this pilot activity. The information from the DMP 2015 pilot will inform the USDA’s Mainstream implementation (2016-2017) of providing public access to digital scientific data.

The National Oceanic and Atmospheric Administration (NOAA) also released “The NOAA Plan for Increasing Public Access to Research Results” in response to the OSTP memorandum.

The information in this document pertains to both extramural grantees and intramural researchers and contractors. According to the plan “extramural” grantees are only subject to the policy described in section 7.1.1:

This existing policy (“NOAA Data Sharing Policy for Grants and Cooperative Agreements” revised May 29, 2012) requires that proposals from extramural groups include a plan for making data publicly accessible… The policy refers to “data sharing plans,” which are similar to the “data management plans” required by National Science Foundation (NSF) grantees but are less comprehensive than the DM plans required for NOAA intramural projects… The existing policy refers only to data access (“sharing”) and not long- term archiving for potential future users.

The current data sharing policy will be revised during FY2015, a legal review will be performed in FY2016 Q1, and provisions will take effect in FY2016 Q2. A new template for data sharing will be developed by NOAA prior to the requirement effective date. When available, it will be updated in the DMPTool. Until then, researchers should use the NOAA Data Sharing Plan available in the tool.

NSF and NIH Update for the DMPTool

Based on their responses to the Office of Science and Technology Policy (OSTP) memo, there are no immediate changes for data management and sharing plans from the National Science Foundation (NSF) or National Institutes of Health (NIH–a division of the Department of Health & Human Services), at this time. See the previous Blog post for more information on the OSTP memos.

The DMP templates for all NSF divisions/directorates and the NIH in the DMPTool are still current.

NSF Public Access Plan:
NIH Public Access Plan:

In their access plan, the NSF has clarified a few requirements. These clarifications have been added to the NSF Generic template in the DMPTool in the Instructions and Guidance section for those specific requirements (questions).

The public access plan for NIH emphasizes its current policies for data sharing and on data management plans. It then spells out “further steps under consideration”. According to the public access plan (dated February 2015):

This document describes NIH’s plans to build upon and enhance its long standing efforts to increase access to scholarly publications and digital data resulting from NIH-funded research.

The DMPTool team will keep you informed as these steps are finalized.

Public Access for Federally Funded Research

On February 22, 2013, the White House’s Office of Science and Technology Policy (OSTP) issued an executive directive that requires the results of taxpayer-funded research – both articles and data – be made freely available to the general public.

The DMPTool team has been closely monitoring the responses by federal agencies, but we could use your help (see the links below under “How you Can Help”).

Forty-three agencies were directed to come up with plans for increasing access to the results of federally funded research (see the OSTP memo links at the bottom of this blog). Since July 2014, twelve of these agencies (and their sub-agencies) have released their plans. The DMPTool team has been actively reviewing newly released funding agency announcements and plans specifically for how Data Management Plans are to be implemented. Once identified, the new plans, if the plans are different form what is already in the DMPTool, will be added to the DMPTool.

With the help of Librarians from across the country, other information from the various plans’ guidelines is being collected and consolidated (not just for data, but for published outputs as well). Columbia University and the University of Oregon are keeping up with the announcements via their Library websites:

SPARC and ARL are also trying to keep researchers and institutions informed:

How You Can Help?

Note: Memos from the Office of Science and Technology Policy (OSTP) on Public Access

NSF-BIO Data Management Plan Updated

The Directorate for Biological Sciences (BIO) has updated their information regarding Data Management Plan requirements for all BIO directorate proposals. The update includes clarifications for requirements, DMP content and reports for post-award management. See BIO’s Guidance on Data Management Plans (PDF) for more information.

The requirement guidelines point out that “any specific instructions and exceptions to the two page limit will be found in the specific Program Solicitations.” The requirements further clarify the responsibilities in collaborative proposals “lead PI is responsible for the DMP for the entire project…and responsible for reporting in the Annual and Final Reports on the data management, preservation and access for the whole project.”

The content section adds “software or computer code that is required for replication” to BIO’s definition of “data”. This section also emphasizes the “principle of timely access” to data and that “applicants should address how this will be met in their DMP statement.” To help proposal reviewers (during the merit review process), NSF-BIO has specified how the DMP should be organized. This organization is slightly different than the version of the NSF-BIO template in the DMPTool.

Because of the update to the NSF-BIO Data Management Plan, the DMPTool template for NSF-BIO has been revised. All NSF-BIO DMPs currently under development for proposals, should move their content to the new version of the NSF-BIO plan (V2).

If you have a NSF-BIO DMP in development, export, from your “MyPlans” page of the DMPTool, the content as a “Plain Text” file. Make sure “Plain Text” is selected and click the “Export” button located under your specific plan. Now create a new DMP using the new NSF-BIO plan.  Select the new version, “NSF-BIO: Biological Sciences (v2)”, from the “Create a new plan” pull-down menu. Now copy and paste the content from the exported DMP (v1) to the new plan (v2) using the following directions:


Copy all content from v1 question 1 to v2 question 1.
Copy all content from v1 question 3 to v2 question 1.
Copy all content from v1 question 2 to v2 question 2.
Copy the “dissemination” content from v1 question 4 to v2 question 3.
Copy the “Policies for Data Sharing & Public Access” content from v1 question 4 to v2 question 4.
Copy all content from v1 question 5 to v2 question 5.




Change Coming to NSF-BIO Data Management Template

The Directorate for Biological Sciences (BIO) has updated their information regarding Data Management Plan requirements for all BIO directorate proposals.

The NSF-BIO template will be updated in the DMPTool late Thursday, May 2, 2013. All proposals created with the old template will still be available, but all new NSf-BIO DMPs will use the new template starting on Thursday. If you have already started a NSF-BIO DMP, check back here on Thursday, after the change for instructions on how to move over your content to the new template.

US Department of Energy Office of Science to Require Data Management Plans

The US Department of Energy has revised its stance on research digital data management. As of October 1 in 2013, all proposals submitted to the DoE Office of Science for research funding will require a Data Management Plan. Based on the White House Office of Science and Technology Policy on Expanding Public Access to the Results of Federally Funded Research, the new standards will focus on data preservation and re-use.

The preliminary data management plan requirements are listed in a presentation available online. They include a mandatory written plan detailing data preservation access. These data resulting from the proposed research funded by the DoE will need to be digitally accessible at time of publication as an information supplement.

The US Department of Energy Office of Science plans to have a full policy statement published by mid-summer.