DMPTool Funder Templates Updated

We are excited to announce the completion of the first project of our newly established DMPTool Editorial board. As of September 2020, the Board has audited 36 funder templates within the DMPTool and updated the templates when necessary to reflect current proposal requirements and ensure all funder related content is up to date.

Template updates mean that admins will now need to transfer any customizations you may have created for these templates (instructions here). 

None of the updates made to templates affect the core requirements of the DMPs and updates largely involve correcting links, resources, and other data management planning requirements. A detailed summary of the changes for each template is below and you can view all templates on the DMPTool Funder Requirements page.

The critical work keeping the DMPTool in line with current funder requirements would not have been possible without the effort, expertise, and excellence of our volunteer Editorial Board and we at the DMPTool are endlessly grateful for their commitment to supporting the tool. Please join us in recognizing their contributions and thanking them for their work supporting our shared infrastructure advancing research data management.

  • Heather L Barnes, PhD, Digital Curation Librarian, Wake Forest University
  • Raj Kumar Bhardwaj, PhD, Librarian, St Stephen’s College, University of Delhi, India
  • Renata G. Curty, PhD, Social Sciences Data Curator, University of California, Santa Barbara
  • Jennifer Doty, Research Data Librarian, Emory University
  • Nina Exner, Research Data Librarian, Virginia Commonwealth University
  • Geoff Hamm, PhD, Scientific Publications Coordinator, Lawrence Berkeley National Laboratory
  • Janice Hermer, Health Sciences Liaison Librarian, Arizona State University
  • Megan O’Donnell, Data Services Librarian, Iowa State University
  • Reid Otsuji, Data Curation Specialist Librarian, University of California, San Diego
  • Nick Ruhs, PhD, STEM Data & Research Librarian, Florida State University
  • Anna Sackmann, Science Data & Engineering Librarian, University of California, Berkeley
  • Bridget Thrasher, PhD, Data Stewardship Coordinator, Associate Scientist III, National Center for Atmospheric Research
  • Douglas L. Varner, Assistant Dean for Information Management / Chief Biomedical Informationist, Georgetown University Medical Center

Together with the Editorial Board, we’ll be working on adding new templates to the tool over the coming months. If you have suggestions for funders to be added please let us know by emailing maria.praetzellis@ucop.edu.

Summary of DMPTool Template Updates

All NSF templates were updated to include links to the updated 2020 Proposal & Award Policies and Procedures Guide (2020 PAPPG). Additional updates are summarized below:

NSF-AGS: Atmospheric and Geospace Sciences

  • Updated link to new 2020 PAPPG
  • Edited question text 

BCO-DMO NSF OCE: Biological and Chemical Oceanography

  • Updated link to new 2020 PAPPG
  • Updated questions & links

NSF-CISE: Computer and Information Science and Engineering 

  • Updated link to 2020 PAPPG. 
  • Added “Additional Guidance on Selecting or Evaluating a Repository” under “Plans for Archiving and Preservation”

NSF-DMR: Materials Research

Department of Energy (DOE): Generic

  • Funder links added for Office of Science, and Energy Efficiency/Renewable Energy instructions

Department of Energy (DOE): Office of Science

  • Funder link added
  • Description updated with additional guidance

Institute of Museum and Library Services (IMLS) 

  • Data Management Plans for IMLS are collected via the IMLS Digital Product Form. Originally the form was broken out into three templates within the DMPTool, however we have streamlined the process and combined them into one, comprehensive, template to more accurately reflect current requirements.

National Aeronautics and Space Administration (NASA)

  • Updated text to match the wording of NASA’s description of an ideal DMP 

USDA

  • Reformatted section 1 to make reading easier.
  • Deleted the compliance/reporting section. This is no longer part of the DMP template as it is related to annual reporting. This information was moved to an Overview phase description.
  • Made the guidance links consistent.

Alfred P. Sloan Foundation

National Oceanic and Atmospheric Administration (NOAA)

  • Updated links

U.S. Geological Survey (USGS)

  • Updated questions and links
  • We are continuing to work with USGS and may have additional updates to this template in the near future. 

Minor NSF template updates + other miscellanea

In the waning weeks of summer, we accomplished a wide range of DMPTool things. A bulleted summary of mostly template-related updates is below. Admins should take note that the minor National Science Foundation (NSF) template updates resulted in new versions of the 4 templates in question. This means that admins will need to transfer any customizations you may have created for these templates (instructions here). All users will also see a dismissable notification message when you log into the tool (screenshot below). Read on for more details.

TL;DR

  • Some minor NSF template updates: AGS, EAR, CISE, SBE
  • DCC template now available in Brazilian Portuguese
  • DMPTool templates added to protocols.io
  • Final promo materials shipped and order form closed
  • First successful eduGAIN configuration: welcome to Australian National University!

transfer template customization

notification of template changes

Minor NSF template updates
While working on our machine-actionable DMPs grant, we noticed that a handful of NSF entities had issued updates to DMP requirements since our comprehensive template audit in Feb 2018. The four divisions/directorates listed below posted new documents in Apr 2018 with very minor changes from the previous versions. None of the changes affect the core requirements; most involve updated links and resources. A detailed summary of the changes for each template follows and you can view all templates on the DMPTool Funder Requirements page:

NSF-AGS: Atmospheric and Geospace Sciences

NSF-EAR: Earth Sciences

  • updated PDF document with new links
  • updated appendix with list of recommended repositories and other resources

NSF-CISE: Computer & Information Science & Engineering

  • updated links and reformatting on webpage
  • merged redundant questions about data storage reducing total questions from 7 to 6

NSF-SBE: Social, Behavioral & Economic Sciences

  • new PDF document with no substantive changes; mostly reformatting and removed references to specific repositories

DCC template available in Brazilian Portuguese

A big thanks to Vitor Silvério Rodrigues from São Paulo State University (UNESP) for translating the DCC template (defined by our Digital Curation Centre partners) into Brazilian Portuguese! This is the default, best practices template provided when users check the box to indicate that they aren’t applying to a specific funder. Anyone can now download the translated template from the Funder Requirements page. The DMPTool is not localized to automatically serve up the translated template for users who set their language to Brazilian Portuguese, however. In order to create a new plan with the translated version, users should make the following selections in the create plan wizard (regardless of language setting):

  1. Enter a project title
  2. Select São Paulo State University (UNESP) as your organization
  3. Select Digital Curation Centre (DCC) as the “funder”
  4. Click button to create plan

Brazilian Portuguese create plan options

new plan with translated DCC template

DMPTool templates added to protocols.io

Protocols.io is an open repository popular among computational and bioinformatics researchers, yet open to all domains, where all scientific protocols (private or public) can be annotated and discussed on step- or protocol-level. Users can also fork (clone) public protocols and publish modified versions as well as connect protocols to published articles and other research outputs, all in the pursuit of increasing transparency and reproducibility.

Scientific protocols are among the many research outputs that we aim to inventory with machine-actionable DMPs. We often promote the notion that DMPs themselves are essentially protocols (i.e., a description of digital research methods), and should be maintained as such over the course of a project. During conversations with the protocols.io team about our intersecting activities, they suggested that we experiment with enabling researchers to create and maintain DMPs on their platform. So we created a Data Management Plans group with two basic DMP templates for users who might prefer this dynamic platform for documenting their digital protocols to an online wizard that produces a static text file. Go check it out and spread the word!

Final promo materials shipped and order form closed

Everyone who placed orders for DMPTool marketing materials (postcards and stickers) should have received them by now, hopefully in time for workshops and other events to kick off the new academic year. The order form for free materials associated with the launch is now closed. Just a reminder that we provide various promo materials (all CC0) on the website so anyone can produce their own swag and spread the DMPTool gospel.

First successful eduGAIN/SSO configuration!

One of the most popular features of the DMPTool is the ability for participating institutions to configure Shibboleth single signon, thereby enabling their users to sign in easily with institutional credentials. Until recently, we only provided this functionality for members of the US-based InCommon federation. There is now an interfederation service called eduGAIN that connects identity federations around the world. We are pleasantly surprised (since Shib can be a tricky, black-box affair) that we were able to configure our first eduGAIN institution: the Australian National University. We hope for (but cannot promise) similar success stories for other identity federations that participate in eduGAIN. The Australian Access Federation is documenting the process and we’re delighted to welcome ANU to the DMPTool community!